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Event Coordinator

OVERVIEW OF ORGANIZATION: The Assistance League of Los Angeles® exists to turn despair into hope amongst LA’s most vulnerable population: children living in poverty. Our programs provide educational support, arts enrichment, quality preschool, school uniforms and supplies to LAUSD children, and emergency clothing and supplies to foster children. The League helps remove barriers to education, helping disadvantaged kids stay in school so they may lead fulfilling, productive lives. www.assistanceleaguela.org

In 2019, we will celebrate the League’s remarkable achievement of 100 years of service to the people of Los Angeles. To celebrate this milestone with our many members, partners and friends in the community, our centennial year celebrations will honor the past, recognize accomplishments today and advance our strategic plan for a strong future. With events large and small, service opportunities and commemorative assets, we will celebrate the rich history and accomplishments of Assistance League® of Los Angeles.

 

TITLE & SUMMARY:

Assistance League of Los Angeles is seeking a creative and results-oriented Part-time Events Coordinator to join our Development and Membership Team. The part-time (approximately 25 hours per week) Events Coordinator will implement and coordinate fundraising, membership and community outreach events, including supporting a series of Centennial Anniversary and Family Day of Service events. The goal of this position is to create memorable event attendee experiences with well-run logistics so that the stories, emotion, and impact of our events are unforgettable.

 

DESCRIPTION:

The Events Coordinator supports the Director of Development and Director of Membership & Community Outreach. The candidate must have excellent relationship management and organizational skills, be innovative, creative, adaptable and be comfortable working with donors, members, volunteers, staff, Board of Directors and the general public. Must be passionate about supporting children who live in poverty and be able to enthusiastically promote the work and events of Assistance League of Los Angeles®.

 

RESPONSIBILITIES: 

  • Attend and provide on-site assistance at select fundraising and community outreach events, ensuring that all components are carried out as planned. Troubleshoot and assist guests as needed
  • Responsible for operational details including vendor management, pick up and drop offs, recruiting members, volunteers and staff, signage, and event staffing plans
  • Manage and track data about attendees and donors
  • Lead various aspects of event creation, management and production as assigned by the Director of Development and Director of Membership & Community Outreach
  • In collaboration with the Director of Development and Director of Membership & Community Outreach, develop event goals, timelines, and budgets
  • Partner with Development and Membership teams to create invitations, programs, tribute journals and promotional materials, including website content
  • Partner with Public Relations consultants to promote events using social media, volunteer recruitment sites and other online platforms
  • Coordinate all aspects of donor, member and volunteer solicitation including sponsorship decks, invitations, evites, and event follow-up e-blasts
  • Track income, expenses and attendance for events
  • Working with Director of Development, coordinate logistics for event sponsor activities and respond to donor and public inquiries about events
  • Create and cultivate relationships with donors, members and volunteers
  • Develop corporate donor relationships
  • Develop event logistics plan in coordination with Director of Facilities and Office Management
  • Take event photos/videos for social media and other post-event use as needed
  • Keep sponsorship and information up to date on the website and social media platforms
  • Attend and take notes at event meetings
  • With direction from Development and Membership team, coordinate all event logistics to include: venue booking, catering, transportation coordination, participant communication, registration management, event sponsor engagement, and other relevant event duties
  • Proactively develops alternative plan of action should variations to event logistics, participant numbers, and other potential changes jeopardize the success of a League event
  • Attends debriefing meetings, provides post-event analysis and recommendations
  • Other event coordination and duties as needed

 

QUALIFICATIONS:

 

  • Minimum 3 years’ experience in events coordination/planning, fundraising, volunteer management and/or public relations
  • Excellent verbal and written communication skills
  • Great organizational skills and precise attention to detail
  • Ability and willingness to work some weekends and evenings as needed for events
  • Demonstrated ability to plan and manage multiple tasks and meet deadlines
  • Ability to work tactfully and in cooperation with staff, board members, League members, volunteers, clients, the media, and general public
  • High energy approach and dedication to success
  • Capacity for strategic leadership and judgment
  • Demonstrated ability to be entrepreneurial and self-motivating
  • Strong computer skills
  • Experience using online platforms such as Eventbrite, Sign-Up Genius and Constant Contact
  • Experience with Donor Perfect donor management database preferred
  • Requires reliable mode of transportation

 

This is a part-time (approximately 25 hours per week), limited-term position available now. Because the Events Coordinator primarily supports Assistance League of Los Angeles Centennial events, the position duration is expected to be through 2019, our Centennial year, ending approximately January 2020. Pay rate is $22 – $28 per hour, depending on experience. To apply, please forward your resume to HR@assistanceleaguela.org. We look forward to hearing from you!